The GitLab Foundation requires annual impact reporting from all grantees to facilitate a discussion about key learnings during the grant period, improve the grantee's effectiveness, capture key insights, and inform the Foundation’s future investment strategy.

Impact Reporting Process

  1. Full Proposal Stage: The applicant will identify their program outcome goals, impact metrics, and method for collecting impact data. The GitLab Foundation staff will collaborate with the applicant’s staff on any additional ways the Foundation can support and improve the applicant’s impact measurement approach before the grant is approved.

    DRI: Director of Impact Measurement and Analytics

  2. Kickoff Call: The grantee and Foundation staff will review the outcome goals, data collection process, and key learning questions, and align on reporting expectations and timeline. The meeting is also used to streamline impact reporting for the grantee. Use the kickoff call template here.

    DRI: Director of Impact Measurement and Analytics

  3. During the Grant Period: The assigned Program Officer will check in with grantee staff approximately every four to six months (using the mid-program check-in template here) to discuss relevant progress updates, identify risks, and celebrate successes.

    DRI: Program Officer

  4. Annual Impact Reporting: An annual online impact survey will be available for submission by grantees 10 months after the start of the grant, and can be submitted anytime between 10 and 14 months after the start date of the grant. Reports are due no later than 60 days after the effective date of the grant.

    1. This impact report will answer a mix of quantitative and qualitative questions such as how many individuals have been impacted by the grant, the outcomes experienced by grantee’s participants, and any insights gained. In most cases the outcomes will be the change in income, percent making above an income threshold, graduation rate, percent increasing their incomes, or job placement rates.

    2. The annual report will include approximately 6-10 quantitative questions and 3-5 open-ended, qualitative questions, based on predefined metrics. See an example annual impact report survey here.

      DRI: Director of Impact Measurement and Analytics

    3. Annual report follow-up call: After the annual impact report is submitted, a one-hour conversation will be scheduled for the grantee and GitLab Foundation staff to meet and discuss key learnings and ways for the Foundation to continue to support the grantee.

      DRI: Director of Impact Measurement and Analytics guides the learning questions and agenda of the call

Grantee Impact Data Collection

  1. Check-in Calls: These calls should be recorded on Zoom or with a notetaking AI program, with the recording and/or associated notes saved in the grantee’s Giving Data account.
    1. DRI: Program Officer
  2. Annual Impact Reporting: Each grantee will receive a unique survey link automatically at the one year mark from UpMetrics that they can complete prior to the annual report deadline. Additionally, each grantee will have access to their unique impact dashboard which visualizes their submitted qualitative and quantitative data to help facilitate insights.
    1. DRI: Director of Impact Measurement and Analytics