This section of the GTLF Handbook provides guidance on the internal processes and operations involved in managing grants.

πŸ“– For an overview of each step in our grantmaking process for applicants, visit the Grantmaking Process page.

At the GTLF, we use GivingData to manage grants from the prospecting stage to application through close-out, with Google Drive supporting additional grantmaking operations as needed.

πŸ”‘ GTLF Staff log-in to GivingData HERE.

This page offers:

βœ… Step-by-step procedures for using GivingData, aligned with our internal workflows.

πŸ“Œ Practical instructions to help you manage grants consistently and efficiently.

πŸ“š Links to GivingData user guides and resources for GitLab Foundation-specific how-tos.

🧠 For general guidance on how to operate the GivingData platform, please refer to the GivingData Knowledge Base HERE.

Terminology used in the processes below reflects that of the GivingData platform terminology.

πŸ§‘πŸ½β€πŸ€β€πŸ§‘πŸΌ Roles & Responsibilities

πŸ” Prospecting

✍️ Concept Note Invited

πŸ“– Concept Note Under Review

✍️ Full Application Invited

πŸ“– Full Application Under Review

🧾 Due Diligence (U.S.)

🧾 Due Diligence (Colombia, Kenya)

πŸ“‹ Grant Slate Development

βš–οΈ CEO Approval Process

βš–οΈ Chief Programs & Partnerships Approval Process

βš–οΈ Board Approval Process

βœ… Post-Approval Meeting Process

✍️ Grant Agreement Contracting

🀝 Initial Grant Payment Process