Approval Matrices

Item Board CEO
**Grants and Program Investments*** $1M and above Approves $0 up to to $999,999
Compensation Approves CEO Approves for team members
**Payments**** Treasurer approves $50k and above CEO (and CFO) approve all payments
Investment Policy Approves -
Loans Approves -
Opening/Closing bank accounts*** - CEO approves
President & CEO expenses Treasurer approves quarterly CFO Reviews

*The annual amount of approvals must not exceed the foundation’s approved annual budget plus any unexpended funds from prior years that are rolled over

**Team members submit invoices for payment

***Must be FDIC insured

Grant and Program Approval Process

  1. GitLab Foundation team members will evaluate potential grantees before making recommendations to the board.
  2. The President and CEO must approve each grant before presenting it to the Board of Directors.
  3. One week before each board meeting, the foundation will share a slate of grants for board review (under $999,999 and approval (above $999,999)
    1. In certain circumstances, the Foundation may email the Board to approve grants.

Payment Approval Process

  1. Team members are responsible for submitting invoices and payment requests
  2. The CFO will review all invoices
  3. The CFO emails the Treasurer for approval of payments over $50,000 every quarter.
  4. All bills will be entered into the billing system to be reviewed and approved by the President & CEO, and CFO.
  5. The CFO will pay all approved invoices and bills on behalf of the Foundation

Internal

Item Team member CEO
**Contracts*** Director of Operations approves Signs
Equipment Director of Operations approves and signs -
Hiring Positions are approved annually in the Annual Operation Budget. Hiring managers select candidates. Director of Operations signs offer letters. Approves unbudgeted positions and internal promotions
Software and Subscriptions Director of Operations approves & signs -
**Travel** Managers approve direct reports Approves direct reports
Expenses Managers approve direct reports. CFO approves Leadership Team. Approves CFO

*The GitLab Foundation President & CEO and Director of Operations are authorized signatories, allowed to approve, execute, acknowledge, and deliver in the name and on behalf of the Foundation. This includes physical and electronic signatures and acknowledgments of specified terms and conditions.

The CFO is authorized to manage financial matters and transactions on behalf of the Foundation.

No person may sign any document on behalf of the Foundation unless they are an authorized signatory.